NATIONAL INDEPENDENCE FESTIVAL OF CREATIVE ARTS (NIFCA) PERFORMING ARTS – THEATRE RULES 2023
NON-PROFESSIONAL ADULT & JUNIOR CATEGORIES
1. NAME OF THE COMPETITION
- The name of the competition shall be the NIFCA Performing Arts Theatre Non-Professional Adult and Junior Categories (the Competition) which comprises Preliminaries, and Finals and is organized and administered by the National Cultural Foundation (NCF). This competition will be assessed in the categories of Drama, Speech and Mixed Discipline.
These Rules apply to those persons wishing to enter the Competition.
2. ELIGIBILITY
- Persons wishing to enter the Competition must be:
- A citizen of Barbados OR
- Legally resident in Barbados
- If the entrant is not a citizen or legal resident of Barbados he/she must present evidence to show he/she is actively pursuing legal residence.
- Entrants in the competition must be at least 4 years old by September 1st. An entrant is eligible to participate in the Junior Category of NIFCA-Theatre where his/her age is 17 years old and under by September 1st, 2023. All other entrants will be adjudicated in the Adult Category.
Please note that, in the Non-Professional Adult and Junior Categories, in an instance of a combination of age classifications, the majority (which must be no less than 80% of the group entry) will determine the category of entry.
- The NCF reserves the right to satisfy itself that the conditions relating to age and eligibility are met.
- The following are eligible to participate in the Competition:
- Individuals
- Schools – Primary and Secondary
- Specialized Performance Training Schools
- Community Groups
- Theatre Companies/Troupes
- Other
- Entrants should note that NIFCA Performances will be held on some weekdays and also Fridays, Saturdays and Sundays. Registration in the competition therefore indicates your availability to perform on these days.
3. ENTRY TO THE COMPETITION
- To enter the competition applicants must properly fill out the online registration form and submit it via the NCF’s website www.ncf.bb
- Persons requiring assistance with online registration may do so by appointment at the NCF during the week of September 25-29th, 2023.
- Online registration must be submitted as follows:
– Adult entries, by or before 4:00 p.m. Wednesday, October 4th, 2023
–School Entries by or before 4:00 p.m. Friday, October 6th, 2023.
No entries will be accepted after these closing dates.
- Each entry must be submitted with an accompanying draft script, which must be submitted/uploaded with the entry. Entries will not be processed without submission of an accompanying script.
- Entrants who fail to register by the deadline indicated at 3 c) above shall not be eligible for participation in the Competition. The NCF shall dispatch a notice by letter or email to the participant within seven (7) working days of receipt of his/her request for entry advising him/her whether the request for entry has been approved or refused.
- An entrant’s duly appointed representative may register, as set out in 3 c) above, on behalf of the entrant. All persons entering this category must be considered amateur (i.e. they do not make a living from theatre performance ).
- All group entries must be submitted by the designated leader of the group. The group leader’s contact information must be indicated on the entry form. The NCF will address all correspondence about the competition to the designated group leader.
- Entrants under 18 years of age at September 1st, 2023 must have their entry submitted by a teacher, parent or guardian.
- Entrants should indicate on their entry forms whether there are any social, religious or other factors that will affect their scheduling of their adjudications on any specific day(s) of the week.
- All entries to the Competition must be Barbadian material, or local adaptations of regional work. Where there is a complaint that a presentation does not conform to this requirement, the complainant shall produce recorded evidence to support the complaint.
- The penalty for violation of Rule 3 j) shall be disqualification of the work from the Competition.
4. ARBITRATION
a) Prior to the deadline for submission of entry forms, the NCF shall appoint an Arbiter to decide and adjudicate on any appeals, complaints and matters in dispute or requiring clarification arising from these Rules.
b) All complaints related to the Competition shall be submitted, in writing, to the Arbiter in a sealed envelope addressed as follows:
The Arbiter
National Cultural Foundation
West Terrace
St. James
c) All decisions made by the Arbiter shall be final and binding on the competitors and the NCF.
5. ADJUDICATION
- The Competition shall be judged in two (2) stages – Preliminaries, and Finals.
- The NCF shall appoint a Chief Judge who shall adjudicate at each stage of the Competition.
- The NCF shall determine the composition of the judging panel at each stage of the Competition.
- The names of the judges shall be publicly announced before the commencement of the Preliminaries.
- The judges reserve the right not to award any special prizes offered in this competition.
- All queries regarding the Competition’s adjudication process and/or outcome should be directed to the Arbiter as outlined in 4 b) above.
6. PRELIMINARIES
- Judging at the Preliminaries shall not be open to the public.
- Only entries registered by the closing dates indicated at Rule 3 c) above shall be eligible to be judged in the Preliminaries.
- Each entrant may register and perform not more than two (2) works in the genres of Drama, Speech or Mixed Discipline (a maximum of two (2) entries), at the Preliminaries.
- Entrants (or their duly appointed representatives) utilizing recorded music and/or sound effects shall present a recording as outlined in Rules 9 x) and 9y) to the NCF’s designated officer no later than forty-eight (48) hours prior to the commencement of the Preliminaries.
- All entries should be completely ready for presentation at the preliminary phase of the competition. Thus, in the case of Drama, Speech and Mixed Discipline, all theatrical components for which the entrant bears direct responsibility – props, costumes, make up, set and scenery, and sound effects – should be evident at the preliminary stage. In the case of Speech, all stylistic choices made by the entrant should be evident at the preliminary stage. Incomplete entries will not be assessed.
- At the Preliminaries, the maximum points awarded to each entrant by the judging panel shall be as follows:
For Drama
Development of Narrative 15
Technical Elements 10
Vocal Expression 20
Use of body 20
Acting 20
Directing 15
Total 100
For Speech
Development of Narrative 20
Structure 20
Use of oral devices 20
Use of voice 20
Presence 15
Style 5
Total 100
For Mixed Discipline
Development of Narrative 15
Stagecraft 15
Use of body 35
Expression 15
Direction/Choreography/Arrangement 20
Total 100
- An average score for each work entered shall be taken and the twenty-six (26) entries which are awarded the highest scores over seventy (70) points in the Adult Category, or sixty-five (65) points in the Junior Category, shall be selected to perform those works at the NIFCA Finals.
- *NEW* Any first time entry to NIFCA performing arts that does not qualify for advancement from the Preliminaries may be re-entered in the following year.
- At the request of entrants, judges will critique their performances at the Preliminaries only. Requests for this critique should be indicated at the appropriate section on the Competition’s entry form.
- If at the Preliminaries stage, the Theatre adjudication panel assesses an entry to be more suited for another category of participation (such as Mixed Discipline or Dance) it will be, with the written approval of the entrant, transferred and assessed by the relevant panel accordingly.
- Participants advancing to the Finals will have access to the further assistance of the NCF-appointed Theatre and Performance Coaches towards guiding the entrant to their best possible presentation. These sessions will be for a minimum of one hour per entrant.
- In the event of a tie for the twenty-sixth place, all preliminary entries which are tied in this position shall be invited to compete at the NIFCA Finals.
7. THEATRE FINALS
- Participants selected for the Theatre Finals shall perform only those works that have been selected by the judging panel to be performed.
- In the event that the entrant has made changes to the technical requirements and/or cues as indicated on the scripts submitted at the preliminary stage of the Competition, the entrant will be responsible for submitting new scripts prior to the rehearsal for the Finals. The NCF will not be responsible for updating previous scripts on behalf of the entrant.
- Entrants at the Finals shall assemble at the venue designated by the NCF on dates and times advised by the NCF to rehearse for participation at the Finals. Failure to attend rehearsal at the appointed time may result in disqualification from the Finals.
- At the Theatre Finals, the maximum points awarded to each entry by the judging panel shall be as follows:
For Drama
Development of Narrative 15
Technical Elements 10
Vocal Expression 20
Use of body 20
Acting 20
Directing 15
Total 100
For Speech
Development of Narrative 20
Structure 20
Use of oral devices 20
Use of voice 20
Presence 15
Style 5
Total 100
For Mixed Discipline
Development of Narrative 15
Stagecraft 15
Use of body 35
Expression 15
Direction/Choreography/Arrangement 20
Total 100
- An average score for each piece entered shall be taken. Entrants who perform Drama, Speech and/or Mixed Discipline works that are awarded average scores as indicated below will also be awarded certificates as follows:
Adult Category
Gold 91 – 100 points
Silver 81 – 90 points
Bronze 70 – 80 points
Junior Category
Gold 86 – 100 points
Silver 76 – 85 points
Bronze 65 – 75 points
- No duplicate certificates will be issued for any lost/stolen certificates. However, a letter confirming the award will be issued by the NCF, if requested.
8. GENERAL AND SPECIAL AWARDS
a) Entries which receive certificates are eligible for Incentive and General Awards as outlined in Appendix “A”.
9. GENERAL REGULATIONS
Conduct
- An entrant shall be held accountable for the actions of those whom he/she brings on stage during the Competition.
- If, during the process of the Competition, an entrant or any of his/her supporting team makes any gesture or utterance that exceeds the bounds of good taste (whether on, or off stage), the entrant may be disqualified from the Competition. The judges shall determine whether behaviour is indecent, obscene, and defamatory or in excess of the bounds of good taste.
- Entrants or their associates who behave in a disruptive manner which interferes with the performance of other individuals or groups or the smooth running of the Competition may be disqualified from further participation in the Competition.
Venues
- The NCF will choose the venues for the staging of the Preliminaries and Finals components of this competition.
- Entrants shall report to the NCF Stage Manager or designated NCF Officer at the venues selected for the staging of the Preliminaries and Finals no later than one (1) hour before the scheduled start time of the event.
- Failure to comply with Rule 9 e) may result in the reduction of one (1) point by each judge up to a maximum of five (5) points.
Staging
- The presentation of the work will be at the discretion of the entrant. Each entry is, however, limited to a maximum of twenty (20) persons on stage at any one time during the presentation of the work.
- Should an entrant fail to observe Rule 9 g), a designated NCF Officer shall inform the Chief Judge immediately after the entrant’s performance has ended.
- The penalty shall be a deduction of one (1) point by each judge for every person in excess of the number permitted, up to a maximum of five (5) points per judge on the panel. The designated NCF Officer shall notify the entrant or the entrant’s duly appointed representative of the violation.
- Performances in the Competition shall not exceed the time limits indicated in Appendix “B” of the General Guidelines and will be timed by the official time-keeper from the start of the performance (first musical note played and/or first movement made and/or first word uttered on stage).
- A violation of Rule 9 j) shall result in a one (1) point deduction by each judge on the panel for every minute or part thereof over the limit up to a maximum of five (5) points per judge. Where a violation occurs, the designated NCF Officer shall notify the entrant or the entrant’s duly appointed representative of the violation.
- Each entrant shall appear and perform in his/her correct position as determined and notified by the NCF.
- A violation of Rule 9 l) may result in a one (1) point deduction by each judge on the panel up to a maximum of five (5) points.
- Failure by any entrant to comply with the reasonable instructions of the designated NCF Officer may result in his/her disqualification from the Competition.
- All entrants shall be responsible for the setting up, dismantling, transportation and safety of their equipment which must be removed promptly at the end of the respective judging session.
- All entrants must provide their own scripts, sets, costumes, props, make-up, accompaniment, instruments and all electronic equipment integral to their presentations. The NCF shall not be responsible for making provisions for the above equipment.
- The NCF will provide assistance in stage management, and sound, at the preliminary stage of the competition, and additionally, will provide lighting at the Finals. Further, at its discretion, and where clearly identified as being integral to the presentation, the NCF may provide such special equipment as a screen, or a smoke machine, for the Finals only. Entrants who require the use of such special equipment should so indicate on the entry form.
- All children shall be accompanied by adults at the minimum ratio of one (1) adult to ten (10) children at all stages of the Competition.
- A maximum of two (2) assistants shall be allowed to accompany each adult group at all stages of the Competition.
Musical Accompaniment
- Entrants using live music shall provide their own accompaniment and shall indicate on the entry form what instruments will be used, the number of persons, the number of chairs and the number of microphones required.
- Entrants not submitting the information required in Rule 9 t) shall not be considered for participation in the Competition.
- The entrant shall submit a copy of the script, props list, a short biography, a synopsis of the piece, its technical requirements and details of any music or special audio effects to be used by the NCF as indicated on the entry form. The details of the music or special audio effects to be used, whether live or recorded, must include the title of the music, the performer and composer and the length of the music or special audio effects.
- Entrants shall inform the NCF designated officer of any changes to their technical requirements no later than forty-eight (48) hours after being notified of their selection to perform at the Semi-Finals or Finals.
- All recorded music or special audio effects must be presented via email and on a flash drive in MP3/MP4 format. All music must be clearly labeled showing the name of the entry and the title of music and composer or special audio effects contained thereon.
- Music and/or sound effects should be submitted via email and on a flash drive in the order in which they are to be played during the presentation. A separate flash drive should be submitted for each piece entered. Entrants shall have an extra copy of the storage device as backup in the event of an accident.
Release of Scores
- The average scores of the entries for the Finals shall be published on the NCF website within seven (7) days after the completion of the Competition.
Special Performances
- Award-winning entrants in the Competition may be required to perform at another NIFCA Event. Entry in the Competition, therefore, implies an acceptance to perform at such, if chosen.
10. PROMOTION / BROADCAST OF PERFORMANCE
- The entrant agrees that the NCF shall be entitled to use his/her performance or part thereof or his/her image or likeness in the promotion of the competition and other related NIFCA events.
- The NCF shall have the following rights in the performance:
- The right to a live broadcast, within Barbados, of the whole or any
substantial part of the performance;
- The right to use excerpts of the performance for promotional or marketing purposes within Barbados and outside of Barbados;
- The right to copy the performance or a recording of the performance for the purposes of teaching, research, news reporting, review, instruction or education;
- The right to record the performance for archival purposes;
- The right to include the performance in any Pay Per View or
subscription programming provided there is an agreement between
the producer and any performing rights organization of which the
Performer may be a member;
- The right to include the performance in any Pay Per View or subscription programming for the agreed upon rate of two hundred and fifty Barbados Dollars (Bds. $250.00) between the producer and the performer if the performer is not a member of any performing rights organization.
APPENDIX “A”
NATIONAL INDEPENDENCE FESTIVAL OF CREATIVE ARTS (NIFCA)
SPECIAL AND GENERAL AWARDS FOR THEATRE
SPECIAL AWARDS – ADULT and JUNIOR
All entries that medal at the Finals stage of the Theatre competition will be eligible for these awards.
1. The Prime Minister’s Scholarship which is sponsored by the Prime Minister’s Office, will be awarded to an individual and/or creator of an entry achieving an average score of 91% or higher in the Theatre Finals. Awardees must be between the ages of 18 – 40 and demonstrate the greatest potential for training and development in the awarded discipline. This award which may only be won once by any entrant is for a maximum of BDS$35,000.00, for tertiary studies at any Caribbean Arts institution. Two scholarships will be on offer across all categories of NIFCA. Only one participant may be nominated for this by the judges in each of the disciplines of NIFCA. A maximum of two will be awarded in any year.
- *NEW* – The NIFCA Earl Warner Prize, originally initiated by the Parkinson School Old Scholars Association will now take the form of a trophy and a $5,000.00 scholarship to be awarded to the Director of the Most Promising Theatre piece.
- The Daphne Joseph-Hackett Award of Excellence is in the form of a cash prize of $3,000.00 and a trophy. It may be awarded to the highest scoring Adult entry achieving a score of 95% or greater in NIFCA Drama Finals, or may be awarded to the highest scoring Junior entry achieving a score achieving a score of 90% or greater in NIFCA Drama Finals. It will only be awarded should the judges determine that the entry merits the award.
- The Bruce St. John Award of Excellence in Speech is in the form of a cash prize of $3,000.00 and a trophy. It may be awarded to the highest scoring Adult entry achieving a score of 95% or greater in NIFCA Speech Finals, or may be awarded to the highest scoring Junior entry achieving a score of 90% or greater in NIFCA Speech Finals. It will only be awarded should the judges determine that the entry merits the award.
- The Prime Minister’s Award for the Best Original NIFCA Theatre Entry. This award is offered to recognize significant creativity and innovation in a NIFCA entry that challenges established norms in the art-form. It will comprise a cash award of $3,500.00 and a trophy. Only one entry achieving an average score of 91% or higher at the Finals stage may be nominated for this by the Theatre judges.
- The Founder’s Trophy. This award is in memory of NIFCA Founder – Mr. Arden Clark. It takes the form of a challenge trophy which is awarded to the most outstanding performance in the NIFCA Performing Arts Finals.
- *NEW* – The Alfred Pragnell Challenge Shield for Acting will be presented for the most outstanding actor. It takes the form of a scholarship to a value of $2000.00 applied to the cost of tuition for studies in drama/theatre or culture at an approved institution.
- The Ricky ‘Babu’ Parris Challenge Shield takes the form of a cash prize of $500.00 and a challenge shield. It is awarded to the Speech entry which best explores workers’ struggle, black history or Barbadian culture.
- *NEW* – Barbados Community College Scholarships. Two scholarships will be offered towards training in the Associate Degree programme in Theatre to a value of $3000.00 each.
GENERAL & INCENTIVE AWARDS
All entries that reach the Finals of the Theatre competition will be eligible for these awards.
- Incentive Awards to reward and encourage promising acts in each discipline may be won by entrants as follows:
Most Promising Presentation – Drama
Most Promising Presentation – Speech
Most Promising Presentation – Mixed Discipline
Most Promising Performance by a Primary School
Most Promising Performance by a Secondary School
Most Promising Performance by a Community Group
Most Promising Performance by an Individual
Most Promising Newcomer to NIFCA
- Special Incentives Awards will be offered as follows:
*NEW* – Most Promising Theatre Piece by a Theatre Training Academy
*NEW* – Most Promising Theatre Piece by a Theatre Company/Troupe
- The Incentive Awards will take the form of plaques and educational materials to a value of $400.00 for individuals and $750.00 for groups while the Special Incentive Awards will take the form of plaques and educational materials to a value of $500 for individuals and $1,000 for groups.
- Incentive Award for outstanding participation by an Artiste(s) with Disabilities. This award comprises of a trophy and a cash award to a value of $400.00 for an individual and $750.00 for a group. To qualify, participants must specify on their entry form their wish to be considered for this award.
- *NEW* – The “Barbados Landship 160th Anniversary” Prize has been created to reward any entry that pays tribute to any aspect of this institution’s history, activities or its legacy. It will comprise a cash award of $2,000.00 and a trophy.
6. The Cynthia Wilson NIFCA Producer’s Prize. This prize which takes the form of a trophy, will be awarded to recognize outstanding participation by a community leader, producer/organizer who facilitates and manages the successful participation of a group of artistes in any discipline for over five years. One prize will be awarded each year.
7. *NEW* – The Theatre Access Awards – two will be offered at a value at $6,000.00 each and will take the form of one week’s free access to the Daphne Joseph Hackett Theatre, inclusive of the provision of technical services. It will be awarded to any entry which the Judges deem as meriting a limited 3-day production run.
8. *NEW*- The Business Entrepreneur Prize. This prize is awarded in each NIFCA disciplines and is valued at $15’000.00. It will be awarded to recognize Adult, Gold Awarded works that demonstrate entrepreneurial value. This prize will be awarded to a Scriptwriter or Director towards investment in product development.
9. *NEW* 50th Anniversary of NIFCA Award – this prize will be awarded to the Most Outstanding Presentation in the NIFCA Theatre Arts 2023. The prize will take the form of a Trophy and a cash prize of $2000.00.
10. Certificates of Achievement. These will be issued to writers/devisers/designers/technicians in recognition of their contribution to award-winning acts. These certificates will bear a gold, silver or bronze seal according to the level of award won by the entry.
APPENDIX “B”
NATIONAL INDEPENDENCE FESTIVAL OF CREATIVE ARTS (NIFCA)
GENERAL GUIDELINES – THEATRE
GENERAL
- Entries for Theatre must be delivered in Standard Caribbean English, OR Barbadian OR other Caribbean English variety. Original material of high quality and innovation is encouraged.
- At all stages of the Competition, the criteria for Theatre shall be as follows:
Drama
- Development of the narrative – structure/plot; sequence of events
- Visual impact/technical elements – props, set, costume, make-up multi-media, etc.
- Vocal expression – ability to convey character through voice (audibility, rhythm, diction, vocal techniques, breath control, cadence of speech [stress, attack, pause, etc]; inflection/pitch)
- Use of body – ability to convey character physically (movement; facial expression; gesture; posture; blocking)
- Acting – credible and convincing rendering of a character who is other than oneself (empathy; motivation; stage presence)
- Directing – effective cohesion of all theatrical elements into a unified, well-conceptualized, artistically interpreted presentation.
Speech
- Development of narrative – the main idea(s) presented in the oral text
- Structure – form and sequence of oral word events (eg. prose or verse form; linear or non-linear sequence)
- Use of oral/literary devices – creating meaning through devices such as alliteration, onomatopoeia, rhyme, refrain, call and response, tonal or other sound effects
- Use of voice – the expression of the words through the voice (breath control, projection/microphone technique, diction, cadence of speech [stress, attack, pause, etc]; inflection)
- Presence – the creative energetic impulse issuing from the performer(s), and its reception by the audience
- Style – the use of theatrical elements that support the creation of the mood of the performance (costume, make-up, set, props, lighting/sound effects, stylized movements or song, support performers, etc).
Mixed Discipline
- Development of narrative – the main idea(s) presented in the performance (structure, i.e. style, sequence; concept)
- Stagecraft – inclusive of set/scenery; props; lighting; sound; special effects; costumes; make-up.
- Use of Body – the ability to convey meaning through the body (form, i.e. skill, interpretation; dynamics of movement; characterization; musicality; voice)
- Expression – the creative energetic pulse issuing from the performer(s), and its reception by the audience (presence: projection of energy; reception: credibility/impact)
- Direction/Choreography/Arrangement – crafting of the performance so that all elements communicate a clear unified vision (structural cohesion/unity; clarity of intent; innovation).
AGE CLASSIFICATION/ENTRY CATEGORIES
CATEGORY 1 6 – 17 years (Junior Category)
CATEGORY 2 18 + years (Adult Category)
THEATRE CATEGORIES/ TIME LIMITS
DRAMA
- DRAMATIC MONOLOGUE 5 – 10 minutes
- MIME (Individual or Group) 5 – 10 minutes
- SHORT PLAY 5 – 20 minutes
- PLAY EXCERPT 5 – 20 minutes
SPEECH
- SPOKEN WORD (Individual or Group) 3 – 8 minutes
- RHYTHM/DUB POETRY (Individual or Group) 3 – 8 minutes
- CHORAL SPEECH 3 – 8 minutes
- CHOREO-POEM 5 -10 minutes
- STORYTELLING (Individual or Group) 8 – 12 minutes
MIXED DISCIPLINE
Entries in the Mixed Discipline category will be judged according to the forms of which the presentation is constituted. This must be clearly described in the ‘Synopsis of Piece’ field on the Theatre Entry Form. The adjudicating panel will therefore comprise a combination of specialists in the relevant disciplines, with Theatre representing the majority of the said panel.
JUDGING
The two (2) stages of the 2023 NIFCA Theatre Competition will be judged on the following dates:
- Preliminaries October 13 – 27, 2023
- Finals November 16 – 20, 2023
General queries should be directed to: CO Theatre Arts, Ms. Janelle Mitchell, the National Cultural Foundation, Telephone number 417-6610
Email: janelle-mitchell@ncf.bb