Terms of Reference Carifesta XV (Youth Village Coordinator)

Youth Village Coordinator

CARIFESTA XV Festival Overview

CARIFESTA XV, the Caribbean Festival of Arts, will take place in Barbados from August 22 to August 31, 2025, under the theme “Caribbean Roots…Global Excellence.” This premier festival will celebrate the vibrancy, creativity, and innovation of Caribbean culture while addressing global challenges such as sustainability, resilience, and peacebuilding. CARIFESTA XV aims to position the Caribbean as a global leader in cultural diplomacy and creative excellence.

ROLE AND RESPONSIBILITIES
The Youth Village Coordinator will be responsible for designing and implementing a diverse, impactful program that promotes youth engagement, sustainability, and innovation.

Planning & Development

• Design and implement a Youth Village programme that fosters creativity, entrepreneurship, and sustainable development.
• Develop an Innovation Hub to showcase eco-friendly projects, start-up ventures, and youth-led initiatives.
• Identify and engage key stakeholders, sponsors, and partners from public and private sectors to support the Youth Village.
• Establish interactive zones focusing on arts, technology, sustainability, and business development.

Programme Management & Execution

• Oversee the recruitment and coordination of youth participants, and facilitators.
• Develop a schedule of activities, including panel discussions, workshops, live demonstrations, and networking sessions.
• Ensure a structured and inclusive environment where young creatives, innovators, and entrepreneurs can exchange ideas and collaborate.
• Work closely with the Sustainability Team to integrate environmentally responsible practices within the Youth Village.

Stakeholder Engagement & Partnerships

• Collaborate with educational institutions, NGOs, government bodies, and corporate sponsors to enhance the programme’s impact.
• Foster relationships with youth organizations, tech incubators, and creative industry leaders.
• Facilitate networking sessions to connect young entrepreneurs with industry professionals.

Operations & Logistics

• Ensure all necessary logistics, permits, and venue arrangements are in place for a smooth execution.
• Coordinate with the Marketing & Communications Team to promote the Youth Village and attract regional and international participation.
• Implement health, safety, and accessibility measures to create an inclusive environment for all participants.

Monitoring & Reporting

• Develop key performance indicators (KPIs) to assess the success of the Youth Village programme.
• Provide regular progress reports to the Festival Director and organizing committee.
• Conduct post-event evaluations to gather insights and recommendations for future initiatives.

QUALIFICATIONS & EXPERIENCE

• Minimum 5 years’ experience in youth development, event management, or creative industries.
• Strong knowledge of entrepreneurship, sustainability, and youth innovation initiatives.
• Experience in stakeholder engagement, programme design, and team coordination.
• Ability to manage multiple projects and work in a fast-paced, multicultural environment.
• Excellent communication, leadership, and problem-solving skills.
• Passion for youth empowerment, innovation, and sustainable development.

TIMELINES & DELIVERABLES

Activity	Deadline
Develop Youth Village Programme
Identify Key Partners & Sponsors	April 15, 2025
Finalize Innovation Hub Participants	May 30, 2025
Confirm Logistics & Safety Measures	June 15, 2025
Marketing & Promotion Launch	July 1, 2025
Festival Implementation	August 22-31, 2025
Post-Festival Report Submission	September 15, 2025

REPORTING & ACCOUNTABILITY
The Youth Village Coordinator will report directly to the Festival Director and work in close collaboration with:

• Logistics Coordinator
• Sustainability Team
• Marketing & Communications Team
• Sponsorship & Partnerships Team

Application Process:

📅Application Opens: February 27, 2025
📅Application Closes: March 10, 2025

Interested candidates are invited to submit their resume and cover letter to Kim Butcher at Kim-butcher@ncf.bb.