Terms of Reference Carifesta XV (Delegate Liaison Officer)

Delegate Liaison Officer

CARIFESTA XV Festival Overview

CARIFESTA XV, the Caribbean Festival of Arts, will take place in Barbados from August 22 to August 31, 2025, under the theme “Caribbean Roots…Global Excellence.” This premier festival will celebrate the vibrancy, creativity, and innovation of Caribbean culture while addressing global challenges such as sustainability, resilience, and peacebuilding. CARIFESTA XV aims to position the Caribbean as a global leader in cultural diplomacy and creative excellence.

Position Summary

The Delegate Liaison Officer will be responsible for coordinating and facilitating the participation of regional and invited international delegations attending CARIFESTA XV. This role ensures that delegates receive the necessary support for seamless engagement in festival activities. The Officer will work closely with the Delegate Liaison Coordinator, event organizers, and support teams to manage delegate logistics and hospitality.

Scope of Work

The Delegate Liaison Officer will:

• Serve as the primary point of contact for assigned delegations.
• Assist with travel, accommodation, and transportation arrangements for delegates.
• Provide guidance on festival schedules, venues, and participation logistics.
• Facilitate communication between delegations and CARIFESTA XV organizers.
• Ensure smooth accreditation and on-site support for all assigned delegates.
• Address delegate inquiries and resolve logistical challenges as needed.
• Work with event teams to ensure cultural and accessibility needs are met.

Candidate Qualifications and Competencies

The ideal candidate should have:

• A background in Event Management, Hospitality, Cultural Affairs, or a related field.
• Minimum of three (3) years of experience in event coordination, logistics, or delegate management.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work in a fast-paced, multicultural environment.
• Knowledge of Caribbean culture and CARIFESTA’s objectives is an asset.

Duration of Contract

• March – September 2025

Key Deliverables

• Confirm assigned delegations and begin communication.
• Coordinate travel, accommodation, and accreditation logistics.
• Finalize delegate schedules and ensure all preparations are in place.
• Provide on-site support for delegates throughout the festival.
• September 2025: Submit a post-event report on delegation experiences and recommendations.

Reporting and Supervision

The Delegate Liaison Officer will report to the Delegate Liaison Coordinator and work in close collaboration with the CARIFESTA XV Event Management Team.

Application Process:

📅Application Opens: February 27, 2025
📅Application Closes: March 10, 2025

Interested candidates are invited to submit their resume and cover letter to Kim Butcher at Kim-butcher@ncf.bb.